THE NORTH CAROLINA CENTRAL UNIVERSITY SCHOOL OF LIBRARY
AND INFORMATION SCIENCES ALUMNI ASSOCIATION
(As Amended October, 1993)
ARTICLE I: NAME AND OBJECT
Section 1. This organization shall be known as THE NORTH CAROLINA CENTRAL UNIVERSITY SCHOOL OF LIBRARY AND INFORMATION SCIENCES ALUMNI ASSOCIATION.
Section 2. The objects of the organization shall be:
(a) To perpetuate fellowship among its members and other interested individuals;
(b) To maintain communication with the School of Library and Information Sciences;
(c) To stimulate professional growth among its membership;
(d) To provide means whereby members and friends may interchange ideas;
(e) To obtain expert advice where expedient;
(f) To participate in the School's Recruitment Program;
(g) To lend financial assistance for scholarships, fellowships, loans, research and other worthy programs;
(h) And to advocate and support legislation beneficial to the school and to oppose legislation injurious thereto.
Section 1. Any graduate or student of the School and any other individual who has interest in the purposes of the Association may become a member upon payment of dues.
Section 2. Graduate students and alumni shall have all rights and privileges as outlined in the Constitution and Bylaws of the Association as: attending and speaking at all discussion and business meetings; voting at business meetings; the oppor tunity to speak for at least two minutes at business meetings; the opportunity to speak for at least two minutes at every meeting of the Association, and holding office in the Association.
Section 3. Students and friends are entitled to all privileges of membership except to hold an elected office.
Section 1. Contributions, stipends, or donations in larger amounts are welcomed from alumni and friends for support of the Association's ultimate goals.
Section 2. For the support of the Association in its immediate and ultimate goals, and any of its activities and special projects with reference to the School, active members shall pay annual dues as follows: Regular members - ten dollars; Suppo rting members - twenty-five dollars; Sustaining members - one hundred dollars.
Section 3. Any active member may become a supporting member by paying twenty-five dollars annually. An active member may become a sustaining members by paying one hundred dollars annually. Special fees or dues may be levied on active members by a majority vote at a regular meeting of the Association.
Section 1. Elected Officers. The officers shall be:
(a) President. The President shall preside at all meetings of the Association and the Executive Board; and shall serve as ex-officio on all standing committees except the Nominating Committee.
(b) Vice-President/President Elect. The Vice-President/President Elect shall act in the absence of the President and shall become President in the event that the office of President becomes vacant before the end of the term. When the Vice-Presi dent/President-Elect becomes thus vested with the office of President by virtue of the Bylaws, he or she serves for the remainder of the term. When the Vice-President/President-Elect has served a full term, he or she automatically becomes President. In case of the unexpired term of the Vice-President/President-Elect, the vacancy shall be filled by the Executive Board. The Vice-President/President-Elect shall serve as chair of the Program Committee.
(c) Recording Secretary. The Recording Secretary shall keep the minutes of all meetings which shall be an accurate and official record of all business transacted; and shall read the minutes of meetings and other papers or documents; and shall fi le all committee reports with the organization's records.
(d) Corresponding Secretary. The Corresponding Secretary shall read all correspondence at the meetings; send notices of meetings and any other correspondence at the direction of the President or officer in charge.
(e) Treasurer. The Treasurer shall have charge of finances; keep an accurate account of funds deposited in the bank and be able to report to the body the organization's financial status; and shall make a complete financial report to the organizat ion at each regular meeting; and shall keep the checkbook and deposit book in a safe place; and shall cosign all checks with the President.
Section 2. Each officer shall maintain appropriate records and upon leaving office shall transfer original records to the Archivist. Duplicate records may be transferred to the succeeding officer.
Section 3. Appointed Officers.
(a) Parliamentarian. It shall be the duty of the parliamentarian to assist the presiding officer as an advisor and consultant on procedural matters. The final authority in the settlement of disputes shall be Robert's rule of Order revised.
(b) Executive Secretary. The Executive Secretary shall serve as secretary to the Executive Board.
(c) Editor of the Newsletter. It shall be the duty of the Editor of the newsletter to solicit, receive and publish information related to the activities of the Association.
(d) Public Relations Officer. The Public Relations Officer shall report all news of interest and importance to the appropriate media of communication and shall be a member of the Program Committee.
(e) Archivist. The Archivist shall provide for the deposit and care of the official records of the Association.
Section 4. Elections.
(a) The officers of the Association with the exception of those designated in the Constitution as appointed officers shall be elected by a majority vote of the membership present at the annual meeting of the Association.
(b) The officers shall be elected for a two-year period and shall continue in office until their successors have been elected.
(c) The Nominating Committee composed of three members appointed by the Executive Board six months prior to the annual meeting of the election year, shall secure previous consent of the candidates and present one name for each office. Should no further nominations be made from the floor, the president shall declare the officers elected by general consent.
(d) The officers shall assume office immediately following adjournment of the meeting at which they are elected and shall serve for a period of two years.
Section 1. Standing
(a) An Executive Board composed of the officers of the Association, the immediate past president, a representative from school, public, college and university libraries and the Executive Secretary and Parliamentarian appointed by the Executive Board. T he Executive Board shall have general control and supervision over the Association and be empowered to determine all questions of policy which may arise during the interval between meetings. The Board shall meet at such time and place as may be designate d by the President or any three members thereof.
(b) The Program Committee shall plan a program for the annual meeting and shall submit such plans to the Executive Board in writing prior to the presentation of the program.
(c) The Membership Committee shall continuously campaign for association members.
(d) The Social Committee shall function to create a hospitable atmosphere for the annual meeting and for special meetings when so directed by the Association.
(e) The auditing Committee shall check the books of the Treasurer annually and make a report to the Association.
(f) The Committee on Resolutions shall consist of three members to be appointed and announced by the President. All resolutions presented to the Association at the annual meeting shall automatically be referred to the Committee for consideration.
Section 2. Special
(a) The Financial Aid Committee shall establish criteria for the awarding of scholarships.
(b) The Nominating Committee shall prepare a slate of nominees to be presented to the membership.
Section 3. The President shall appoint such special committees as may be deemed necessary for the proper transaction of the business of the Association.
Section 4. No committee shall be authorized to create any financial liability unless it shall have been approved as to its purpose and amount by the President and the Executive Board.
Section 5. A majority of each committee shall constitute a quorum thereof and any question may be decided by a majority vote of those in attendance. Vacancies shall be filled by the President.
Section 1. Annual Meetings.
(a) The annual meeting shall be held on the first Saturday of October of each year at a location chosen by the Executive Board.
(b) At every annual meeting, the order of business shall be:
II. Reading of Minutes of the Preceding Meeting
III. Presentation of Communications, Bills, etc.
IV. Committee Reports
V. Unfinished Business
VI. New Business
(c) By a majority vote, at any annual meeting, the order of business may be set aside for that meeting.
Section 2. Special Meeting
(a) Special meetings may be called by the President with the consent of the Executive Board, at such times and places considered advisable by members authorized to call such meetings.
Section 3. Quorum. The majority of the members present constitute a quorum.
Section 1. This Constitution may be amended at any annual meeting by a majority vote of financial members present and voting, provided such proposed amendment shall have been submitted in writing to the Executive Board by June 1 and thereafter co mmunicated to the membership at least thirty days prior to presentation for vote of the membership.
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